HOW TO CREATE ACCOUNTS HEADS IN TALLY ERP 9

Illustration:- Create the following account heads under tally.erp9 in the books of M/s XYZ Limited:-

Account Heads	Groups
MORNING PLACE	SUNDRY CREDITORS
GIFT HOUSE	SUNDRY CREDITORS
PURCHASE ACCOUNT	PURCHASE
SALES ACCOUNT	SALES
SALARIES EXPENSES ACCOUNT	INDIRECT EXPENSES
INTEREST ON FIX DEPOSITS	INDIRECT INCOME
TELEPHONE EXPENSES ACCOUNT	INDIRECT EXPENSES
FREIGHT INWARDS EXPENSES	DIRECT EXPENSES
STATE BANK OF INDIA (CURRENT ACCOUNT	BANK ACCOUNTS

Solution:

To create the account heads in tally, you have to follow the following procedure:-

First of all, open tally.erp9 program.

Now, select the company in which you want to work. We shall select M/s XYZ Limited.

Type the password if any.

Now, you are on ‘gateway of tally’

Select – Accounts Info under Master.

The screen will be seen as under:-

Select ledger. Now screen shall appear as under:-

After you select the ledgers, there are two options for creating the ledgers as shown in following image:-

Now, have the screen before giving to options (1) Single Ledger (2) Multiple Ledgers. You can create accounts heads as you wish. Both methods are simple. But it depends how many account heads you have to create. If the number of account heads is very small then Single Ledger can be selected and if there are so many ledger accounts heads then you can select ‘Multiple Ledgers’. For me it does not make any difference. I would definitely suggest creating account heads under select ‘Single Ledger’ because it is very easy and data are saved very quickly.

Single Ledger option

 Suppose, you want to create account heads by using single ledger option then select single ledger. Again it has three options:-

• Create
• Display
• Alter

Under Create option, you can create new account heads.

Under Display option you can see the account heads which are created by you or already exist.

Under Alter option, you can make any alteration in the account heads.

Here, we shall select create option. When we select the create then a screen appear. We have to fill up the information according to the format available for creation of account heads.

Now, we take the above example. We have to create the account head “Morning Place” under “Sundry Creditor Group”.

Name: Write Morning Place.

Note: While giving the name, you must avoid Mr./Mrs./Miss/Ms./M/s etc. because at the time of entries, the account heads will appear with first alphabet ‘M’. So, it shall be very difficult to trace out the account head very easily.

Alias: means any other name of same account head. For example, you are creating the account head of State Bank of India. Under ‘Name’ you can write State Bank of India and under ‘Alias’ you can write ‘SBI’. You can see any detail relating to State Bank of India by using SBI also.

Note: Alias should be avoided as far as possible.

Under: You have to give the name of group. here we shall write ‘Sundry Creditors’. When you select under, the list of groups appears on the screen and you have to select the required group by using arrow keys or you just write first alphabet of group, all the groups relating to that alphabet shall appear on the screen. You can select the required group easily.

Fill up all other details that is self explanatory. Even if you do not fill the remaining details just press ‘Enter’ key. After you fill up all the details, it will look like as under:

After you fill up complete details, tally asks you ‘Yes’ or ‘No’. If you find that all information is correct then select ‘Yes’ or Press ‘Enter’ and if you find any mistake in details given in the form then select ‘No’ or type “N”. If you type ‘N’, you will reach in starting of form and again you can fill up the correct information.

Note: The data will be saved only after you select ‘Y’.

Same way other account heads can be created using single ledger option.

Multiple Ledgers Option

When you want to create so many account heads under one group or different groups altogether then you can use this option. According to above example, you can create the account heads as under:-

Select ‘Create’ under multiple ledger. Following screen will appear:-

How to Fill up the details under “Multiple Ledger”:-

Under Group: Select any group under whose the account heads are to be created. For example you want to create so many account heads under ‘Sundry Creditor’ Group then select ‘Sundry Creditor’. Remember that if you select a particular group then the ledger accounts shall be created under that particular group only. If you select “All Items: then you can create account heads under any group in single form.

According to above example, we shall select “All Items” and fill up the details that is self explanatory. You just write the name of account and select the required group. After you fill up the details given in above example, you will find your screen as under:-

After all the information is filled up, tally will ask you ‘Yes’ or ‘No’. If all information is correct then type ‘Y’ or press “Enter” otherwise type ‘N’.  If type “N” then correct the information given by you then at last type ‘Y’ other wise your data will not be saved.